Mayanza requires directors, officers and employees to observe high standards of
business and personal ethics in the conduct of their duties and responsibilities. As employees and
representatives of Mayanza, we must practice honesty and integrity in fulfilling our
responsibilities and comply with all applicable laws and regulations.

​

Reporting Responsibility

This Whistleblower Policy is intended to encourage and enable employees and others to raise
serious concerns internally so that Mayanza can address and correct inappropriate
conduct and actions. It is the responsibility of all board members, officers, employees and volunteers
to report concerns about violations of Mayanza’s code of ethics or suspected violations
of law or regulations that govern Mayanza’s operations.

​

No Retaliation

It is contrary to the values of Mayanza for anyone to retaliate against any board
member, officer, employee or volunteer who in good faith reports an ethics violation, or a suspected
violation of law, such as a complaint of discrimination, or suspected fraud, or suspected violation of
any regulation governing the operations of Mayanza. An employee who retaliates
against someone who has reported a violation in good faith is subject to discipline up to and
including termination of employment.

​

Reporting Procedure

​

Mayanza has an open door policy and suggests that employees share their questions,
concerns, suggestions or complaints with their supervisor. If you are not comfortable speaking with
your supervisor or you are not satisfied with your supervisor’s response, you are encouraged to
speak with the Executive Director, or a board member.  Supervisors and managers
are required to report complaints or concerns about suspected ethical and legal violations in writing
to the Mayanza’s Executive Director, who has the responsibility to investigate all reported complaints. Employees with concerns or complaints may also submit their concerns in writing directly to their supervisor or the Executive Director.

​

Compliance Officer/Executive Director
 

Mayanza’s Executive Director is responsible for ensuring that all complaints
about unethical or illegal conduct are investigated and resolved. The Compliance Officer will advise
the the Board of Director of all complaints and their resolution and will
report at least annually to the Treasurer on compliance activity relating to accounting or alleged financial improprieties.

​

Accounting and Auditing Matters

Mayanza’s Compliance Officer shall immediately notify the Treasurer of any concerns or complaint regarding corporate accounting practices, internal controls or auditing and work with the committee until the matter is resolved.